Method guide · Progress through phases
Flood Evacuation Action Sequence
Use in normal times to organise personal flood-response options around changing official information, not fixed clock times or a safety guarantee.
- People
- 6–36
- Base procedure time
- 120 minutes
- Recording
- Individual record
Purpose: Make a decision.
English guide
Text acceptance is not approval of this rendered page, its media, or publication.
How this method works
In normal times, let each person build flood-response actions and alternatives around changes in official information. Check risks and the check date using local-authority or other official information. Connect sources of warning and evacuation information to decision conditions, not fixed clock times. On the personal form, write actions, alternative routes, contacts, support needs and matters to check. Review scenarios of unavailable routes, nighttime and lost contact in small groups without disclosing addresses or health information. Do not collect personal forms: people take them home and check destinations and routes with their local authority. The form does not provide a safety guarantee or replace professional judgement, statutory plans or official evacuation information. If real warning or evacuation information is issued, stop work and follow current official information and on-site instructions.
Phase schedule
Minutes are cumulative from the start of the base plan, not a live timer. Read scaling for any additional time. Phase controls do not advance automatically.
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- Recheck flood risks with official information0–20 minutes from the start (20 minutes)
Action: Recheck. Participation: Everyone.
Individual record
- Connect information sources to decision conditions20–40 minutes from the start (20 minutes)
Action: Connect. Participation: Everyone.
Individual record
- Build personal actions and alternatives40–60 minutes from the start (20 minutes)
Action: Build. Participation: Individually.
Individual record
- Test scenarios such as unavailable routes in small groups60–100 minutes from the start (40 minutes)
Action: Test. Participation: Groups of 4–6.
Individual record
- Take the form home with unresolved checks100–120 minutes from the start (20 minutes)
Action: Take. Participation: Individually.
Individual record
Facilitation steps
- For 20 minutes, check local flood risks, check dates and uncertainties using local-authority or other official information.
- For 20 minutes, connect sources of warning and evacuation information to decision conditions rather than fixed clock times.
- For 20 minutes, each person writes actions, alternative routes, contacts, support needs and matters to check on their own form.
- For 40 minutes, review practice cards for unavailable routes, nighttime and lost contact without disclosing addresses or health information.
- For 20 minutes, record revisions and matters to verify with the local authority, then take personal forms home without submitting them.
If something changes
If
A real warning, evacuation information or flooding is confirmed during the work.
Then
Stop creating the forms. Follow current official information from the local authority, Japan Meteorological Agency, MLIT or other relevant bodies, and on-site instructions, rather than the personal form.
If
A destination, route or transport method is unverified or found to be unavailable.
Then
Do not finalise the action sequence. Mark it for checking and write an alternative destination, alternative route and deadline for local-authority verification on the personal form.
If
At least one item the person does not disclose to the whole group, such as an address, health condition or person needing support, is shared.
Then
Stop whole-group recording and repeat presentations. Return the personal form and connect to individual verification with the local authority or support contact only if the person wants it.
Preparation
Materials
- Official-source and check-date guides for local authorities, the Japan Meteorological Agency and MLIT: one per person
- Original blank forms for information, decision conditions, actions, alternatives and matters to check: one per person
- Warning, evacuation-information and unavailable-route practice cards: one set per group
- Pens: one per person
- Do-not-share-with-the-whole-group, individual-check and pass cards: one set per person
Room and setup
- Display that this is planning in normal times, not a replacement for professional judgement, statutory plans or official evacuation information. Also display where to check current information, that personal forms will not be collected, and consultation contacts for individual support.
Adjust for people and time
For 6–12 people, create personal forms in one meeting and use groups of 4–6 only for review. For 13–36 people, distribute participants into groups of 4–6 differing by no more than one person. Do not take addresses, health information, people needing support or personal forms outside the group. Return only official verification contacts and common matters to check to the whole group. For 37 or more people, use separate sessions.
Safety and non-applicable situations
Use current official sources and decision conditions, not fixed times or a personal-form safety guarantee. Stop for real warnings, evacuation information or flooding. Do not collect personal forms or expose addresses/health/support details. Leave unverified or unavailable routes unresolved for local-authority checking, and offer individual support only if the person wants it.
Historical translation and source notes
These original notes are retained verbatim with their fixed source versions. This historical label does not resolve a source-specific concern or establish current acceptance.
- Within the 6–12 participant range, review must use groups of 4–6, but 7 participants cannot all be partitioned into such groups. No remainder rule is supplied; the translation does not add a larger/smaller group or extra participant.
Manuscript's recorded references
These translate the original manuscript's source and rights claims. They remain separate from any current-page notice below; they do not establish new verification.
- Ministry of Land, Infrastructure, Transport and Tourism: My Timeline Planning Workshop, section 2 pp.3-10
https://www.mlit.go.jp/river/shinngikai_blog/timeline/pdf/mytimeline02.pdf
PDL-1.0 adaptation; changes made
- Conditions applying to PDL-1.0
https://www.mlit.go.jp/link.html
PDL-1.0
Diagram, print, and video language
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Editorial provenance
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