Method guide · Work with a structured grid
Evaluation form
Use short anonymous forms to choose one thing to continue and one to change next time, with declared access, retention, and non-response choices.
- People
- 2–30
- Base procedure time
- 20 minutes
- Recording
- Shared record
Purpose: Reflect and learn.
English guide
Text acceptance is not approval of this rendered page, its media, or publication.
How this method works
An evaluation method for deciding what to continue and what to change next time from short anonymous forms. Before starting, show the purpose of the evaluation, the limits of anonymity, designated readers, and the date for destroying original forms. Participants briefly answer usefulness, what to continue, and what to change, or choose not to answer in each field. Only two designated readers open the forms and separate potentially identifying descriptions from aggregation. Group the remaining answers into topic labels and item counts without copying original wording or handwriting, then give an owner one thing to continue and one to change next time. Do not run this where the purpose or retention period cannot be explained, or where forms are repurposed for individual appraisal or tracking.
Phase schedule
Minutes are cumulative from the start of the base plan, not a live timer. Read scaling for any additional time. Phase controls do not advance automatically.
Use the arrow keys, Home or End while these controls have focus. The complete phase schedule remains below, including without JavaScript.
- Limit evaluation to two issues to decide0–3 minutes from the start (3 minutes)
Action: Limit. Participation: Everyone.
Shared record
- Complete four short fields anonymously3–8 minutes from the start (5 minutes)
Action: Complete. Participation: Individually.
Shared record
- Separate identifying information from aggregation8–10 minutes from the start (2 minutes)
Action: Separate. Participation: 2 designated readers.
Shared record
- Regroup answers into things to continue and change10–16 minutes from the start (6 minutes)
Action: Regroup. Participation: 2 designated readers.
Shared record
- Assign one of each for next time16–20 minutes from the start (4 minutes)
Action: Assign. Participation: Facilitator and owners.
Shared record
Facilitation steps
- For 3 minutes, show the purpose of choosing what to continue and change next time, the limits of anonymity, designated readers, and the destruction date.
- For 5 minutes, briefly write usefulness, what to continue, and what to change, or choose not to answer in each field.
- For 2 minutes, only the two designated readers open the forms and separate potentially identifying descriptions into an opaque envelope without reading them.
- For 6 minutes, group the remaining answers by similar topics and record only topic labels and item counts, without copying original text, handwriting, or participant numbers.
- For 4 minutes, choose one thing to continue and one to change next time, and record owners, a checking date, and the destruction date for original forms.
If something changes
If
Before distribution, even one of the purpose, anonymity limits, designated readers, or destruction date cannot be stated.
Then
Do not distribute forms. Record only an owner and a checking deadline for deciding those four points, and finish.
If
One or more answers contain potentially identifying descriptions such as names, contact details, health information, or reports of harm.
Then
Stop reading aloud and categorisation, separate that form into an opaque envelope, and do not show it to anyone other than the pre-designated safety lead.
If
14 minutes after the start, one organising team holds more than ten unsorted forms.
Then
Do not rush through all forms. Provisionally choose only one thing to continue and one to change, seal the rest, and record a checking deadline.
Preparation
Materials
- One four-field evaluation form per person: usefulness, what to continue, what to change, and not answering
- One broad-tip pen per person, all with the same line width
- One lidded collection box for everyone
- One sorting surface per organising team for things to continue and change
- One opaque envelope per organising team for separating identifying information
Room and setup
- Provide seats where others cannot see the writing surface, a lidded collection box, and a sorting surface used only by designated readers
Adjust for people and time
With 2–10 people, two designated readers use one sorting surface. With 11–30, assign a separate pair of designated readers and sorting surface for each set of no more than ten forms. Each team returns one thing to continue and one to change, without copying original text, handwriting, or participant numbers onto the combined surface. With 31 or more, do not fit the work into the same twenty-minute frame; use separate sessions.
Safety and non-applicable situations
State purpose, limits of anonymity, designated readers, and destruction date before distributing forms; otherwise stop without distribution. Allow non-response in each field. Restrict opening to two readers, separate potentially identifying forms into an opaque envelope, and show them only to the pre-designated safety lead. Aggregate topic labels and item counts, not original wording, handwriting, or participant numbers. Do not repurpose forms for appraisal or tracking.
Historical translation and source notes
These original notes are retained verbatim with their fixed source versions. This historical label does not resolve a source-specific concern or establish current acceptance.
- The third step requires identifying potentially identifying descriptions and separating them without reading them. The source does not specify how to recognise those descriptions while complying with the no-reading instruction; no screening procedure has been invented.
Manuscript's recorded references
These translate the original manuscript's source and rights claims. They remain separate from any current-page notice below; they do not establish new verification.
- Seeds for Change Facilitation Tools: Evaluation form
https://www.seedsforchange.org.uk/tools
anti-copyright adaptation; changes made
- Conditions for applying anti-copyright
https://www.seedsforchange.org.uk/resources
anti-copyright
Diagram, print, and video language
Original Japanese guide, diagram, and print view. Their labels and print text have not been translated; an English print edition is not provided here.
English video-library navigation. Original Japanese audio, subtitles and transcripts remain labelled Japanese resources. Their translations are separate later work. No remote player is embedded here.
The manual English phase controls are a navigation aid, not a live facilitation timer. Interactive diagram motion remains pending.
Editorial provenance
Japanese source status and logs are provenance only. They do not mean this English text or interface was field-tested. Historical fixed-text acceptance and hold records remain specific to their recorded versions; displaying them neither asserts current acceptance nor resolves source-specific restrictions.