Method guide · Work with a structured grid
What worked well / less well
Use to receive points to continue, points to improve and other feedback under an explicit access and disposal arrangement.
- People
- 2–100
- Base procedure time
- 12 minutes
- Recording
- Shared record
Purpose: Reflect and learn.
English guide
Text acceptance is not approval of this rendered page, its media, or publication.
How this method works
Receive evaluation in three fields, separating what to continue from what to improve. Before starting, display the purpose, whether responses are anonymous or named, the assigned readers and the disposal date. Participants write one positive point, one improvement and one other comment on separate cards; fields may be left blank. Do not infer identity from handwriting or content. Separate cards containing names, roles, health information or disclosures of harm from the public surface. At the end, record an assigned reader and review deadline for each field. Do not read contributions or original wording aloud to the whole group. Do not run this where anonymity cannot be guaranteed or where feedback will be used for individual appraisal or disadvantage.
Phase schedule
Minutes are cumulative from the start of the base plan, not a live timer. Read scaling for any additional time. Phase controls do not advance automatically.
Use the arrow keys, Home or End while these controls have focus. The complete phase schedule remains below, including without JavaScript.
- Set purpose, anonymity mode and disposal date0–2 minutes from the start (2 minutes)
Action: Set. Participation: Everyone.
Shared record
- Record one positive point each2–4 minutes from the start (2 minutes)
Action: Record. Participation: Individually.
Shared record
- Write one improvement in a separate field4–6 minutes from the start (2 minutes)
Action: Write. Participation: Individually.
Shared record
- Add other opinions outside the first two fields6–8 minutes from the start (2 minutes)
Action: Add. Participation: Individually.
Shared record
- Hand the three fields to assigned readers with deadlines8–12 minutes from the start (4 minutes)
Action: Hand. Participation: Facilitator and assigned readers.
Shared record
Facilitation steps
- For 2 minutes, display the purpose, anonymous or named response mode, assigned readers and disposal date, and explain the option not to write.
- For 2 minutes, each person writes one positive point on a blank card and places it face down in the positive field.
- For 2 minutes, each person writes one improvement on a separate card and places it face down in the improvement field.
- For 2 minutes, only those with a comment fitting neither field place one card in the other-comments field.
- For 4 minutes, separate identifying information from the public surface and record an assigned reader, review deadline and disposal date for each of the three fields.
If something changes
If
Before starting, even one of anonymous/named response mode, purpose, assigned readers or disposal date cannot be displayed.
Then
Do not collect feedback. Assign only someone to decide these four points before the next session, then finish.
If
At least one collected card contains potentially identifying details such as a name, role, health information or disclosure of harm.
Then
Do not read the card to the whole group. Separate it into an opaque envelope and show it only to the safety contact designated in advance. Exclude it from routine feedback aggregation.
If
At the 8-minute point from the start, at least 30 cards remain unchecked.
Then
Do not try to finish reading them on the spot. Seal them by zone and record assigned readers and review deadlines. Do not copy contributions or handwriting outside the group.
Preparation
Materials
- Three-field feedback surfaces for what worked well, what could improve and other comments: one per zone
- Blank writing cards: 3 per person
- Broad-tip pens that make the same line width: one per person
- Opaque envelopes for separating identifying information: one per zone
Room and setup
- Provide seats where others cannot see the writing surface and a three-field collection area. Display the purpose, assigned readers and disposal date.
Adjust for people and time
For 2–20 people, use one three-field surface. For 21–100 people, split into zones of no more than 20 people and provide three fields and an opaque envelope in each zone. Do not take cards outside their zone; assigned readers later align only topic names and review deadlines across zones. For 101 or more people, use separate sessions rather than fitting everyone into the same 12-minute slot.
Safety and non-applicable situations
Make the purpose, response mode, readers and disposal date explicit before collecting anything. Writing is optional. Do not infer identity, read original comments aloud, use feedback for appraisal or disadvantage, or include identifying/sensitive cards in routine aggregation. Restrict those cards to the previously designated safety contact and keep cards within their zone.
Historical translation and source notes
These original notes are retained verbatim with their fixed source versions. This historical label does not resolve a source-specific concern or establish current acceptance.
- The guide offers anonymous or named responses, but later prohibits running the method where anonymity cannot be guaranteed. It does not clarify how that prohibition applies to the named-response mode. The translation retains both statements.
Manuscript's recorded references
These translate the original manuscript's source and rights claims. They remain separate from any current-page notice below; they do not establish new verification.
- Seeds for Change Facilitation Tools: What worked well / less well
https://www.seedsforchange.org.uk/tools
anti-copyright adaptation; changes made
- Conditions applying to anti-copyright
https://www.seedsforchange.org.uk/resources
anti-copyright
Diagram, print, and video language
Original Japanese guide, diagram, and print view. Their labels and print text have not been translated; an English print edition is not provided here.
English video-library navigation. Original Japanese audio, subtitles and transcripts remain labelled Japanese resources. Their translations are separate later work. No remote player is embedded here.
The manual English phase controls are a navigation aid, not a live facilitation timer. Interactive diagram motion remains pending.
Editorial provenance
Japanese source status and logs are provenance only. They do not mean this English text or interface was field-tested. Historical fixed-text acceptance and hold records remain specific to their recorded versions; displaying them neither asserts current acceptance nor resolves source-specific restrictions.