Reflection, learning and knowledge transfer
Improve a Training or Learning Session
Collect participants’ reactions and learning, and decide which changes and measurements to try next time.
- People
- 3–16
- Session time
- 150 minutes
- Format
- In person
English session plan
Original program status: draft. Source safety category: Low; this is not a guarantee of safety.
Preparation: Standard preparation. Facilitation team: 3 organising roles.
What this session can decide
Select experiments to improve training design. Do not use them for individual evaluation of learners, teachers or instructors.
Outside its scope
- Do not assess grades.
- Do not evaluate individual instructors.
- Do not identify anonymous respondents.
Primary caution: Do not assess grades.
Before starting
- Question and scope
- Collect participants’ reactions and learning, and decide which changes and measurements to try next time. Before the session starts, state the subject and period to be covered in one sentence.
- What is decided here
- Select experiments to improve training design. Do not use them for individual evaluation of learners, teachers or instructors.
- Output recipient
- At the end, the Recorder retains “Training-improvement experiment table”. Show goals, changes, observation indicators, responsibility and the period.
- Participation and information boundaries
- Let people choose to participate by speaking, writing, or passing. Keep personal information, confidential information, and assessments based on personal attributes off the record surfaces.
- Operating team
- Assign the Lead facilitator, Recorder, and Timekeeper before starting, and confirm who announces switches and stops.
- Next check
- Decide the review date for “Training-improvement experiment table”, who may view it and who is responsible for the next decision.
Who takes responsibility
- Lead facilitator
Keep “Improve a Training or Learning Session” within its purpose and stated exclusions, and announce the start and end of each stage.
From before the start until the session ends.
- Recorder
Record “Session feedback columns”, “List of what worked well, what needs improvement and ideas to try”, “Training-improvement experiment table” at each stage and hand the records to their recipients at the end.
From preparation of recording surfaces before the start through storage after the session.
- Timekeeper
Notify the Lead facilitator 3 minutes before each stage ends and when switching to breaks or buffer time.
At the start of every stage and 3 minutes before its end.
Session flow
Minutes are measured from the session start. Method time, transition time, breaks and buffer are shown separately; they are not additional overlapping activities.
0–15 minutes
Briefly collect participants’ reactions
Method: What worked well / less well · 0–12 minutes. Transition: 12–15 minutes (3 minutes).
Each participant writes one item for what was useful, what they want changed and a remaining question. Do not request names, and make the option not to answer explicit.
Responsible: Lead facilitator; Recorder; Timekeeper
Output: Session feedback columns
Handoff: Organise responses by theme, not by individual, and pass them to the next stage.
This stage may be shortened only in accordance with the stated conditions.
15–63 minutes
Organise strengths, issues and possibilities
Method: Rose Thorn Bud · 15–60 minutes. Transition: 60–63 minutes (3 minutes).
Sort records collected in stage 1 into “What worked well”, “Difficulties” and “Possibilities”. Group duplicates and remove personal names and assumptions, rewriting the records as specific situations.
Responsible: Lead facilitator; Recorder; Timekeeper
Output: List of what worked well, what needs improvement and ideas to try
Handoff: Pass possibilities to try and issues for improvement to experiment design.
This stage is not marked as shortenable.
68–131 minutes
Design improvement experiments for the next session
Method: Goal Experiment Measure Loop · 68–128 minutes. Transition: 128–131 minutes (3 minutes).
Select one element to change next time and define the expected change for learners. Record the experimental method, observation indicators, responsibility and stop conditions.
Responsible: Lead facilitator; Recorder; Timekeeper
Output: Training-improvement experiment table
Handoff: Pass the experiment table to the person responsible for training and the next session’s staff.
This stage is not marked as shortenable.
What is retained and who receives it
Session feedback columns
Owner: Recorder
Separate what was useful, what people want changed and remaining questions.
List of what worked well, what needs improvement and ideas to try
Owner: Recorder
Distinguish candidates to retain, revise and test.
Training-improvement experiment table
Owner: Recorder
Show goals, changes, observation indicators, responsibility and the period.
Materials and setup
Material names, quantities, groups and handling instructions retain the fixed draft's original helper-derived guidance. Where a format is marked “Source material specification”, the entire bound English source material entry takes precedence over the old helper-derived format guidance. This format-only correction does not resolve other instruction or safety concerns. English names are not substituted into a Japanese-keyed lookup.
Everyday tools
- Thick pens that write with the same line width
Quantity: 1 per person
Format: Dark broad-tip pens or whiteboard markers
Check that the ink flows and place the pens where participants can reach them. Avoid pale-coloured pens.
- Sticky notes for strengths, issues and possibilities
Quantity: About 5 of each type per person
Format: Sticky notes around 75 × 75 mm, or A4 copy paper cut into four pieces.
If 3 colours are available, use red for strengths, yellow for issues and green for possibilities. If only 1 colour is available, distinguish them by writing “Strength”, “Issue” or “Possibility” at the top.
- Dark writing tools
Quantity: 1 per person
Format: Dark broad-tip pens or whiteboard markers
Check that the ink flows and place the pens where participants can reach them. Avoid pale-coloured pens.
- Broad-tip pens
Quantity: 1 per person
Format: Dark broad-tip pens or whiteboard markers
Check that the ink flows and place the pens where participants can reach them. Avoid pale-coloured pens.
Sheets to prepare by hand
- Shared surface separating feedback
Quantity: 1 sheet per section
Format: Large-format paper or a whiteboard
Divide the working surface into 3 fields: “What worked well”, “What to improve” and “Other”. Write each heading in words rather than relying on colour alone.
- Anonymous cards for what worked well, what to improve and other comments
Quantity: 3 per person
Format: Sticky notes around 75 × 75 mm, or A4 copy paper cut into four pieces.
Leave the cards blank before the session and give each person three. Write only one item per card. Each person places it face down in the appropriate collection area: “What worked well”, “What to improve” or “Other”.
- Shared surface separating what worked well, issues and possibilities
Quantity: 1 surface
Format: Source material specification: One board or sheet of large-format paper showing 3 columns, at least 150 cm wide
Source-bound format display correction; the other fixed helper-derived guidance is unchanged.
Divide the working surface into 3 fields: “What worked well”, “Issues” and “Possibilities”. Write each heading in words rather than relying on colour alone.
- Column headings for what worked well, issues and possibilities
Quantity: 3 slips
Format: Paper slips made by cutting A4 copy paper horizontally into 3 pieces
Write “What worked well”, “Issues” and “Possibilities” on separate sheets, preparing the required number of each type. Distinguish types by their written headings even if the paper is the same colour.
- Homemade 3-column goal, experiment, and measurement sheet
Quantity: 1 sheet per group
Format: Two A4 sheets placed side by side. Join them with masking tape if a larger surface is needed.
Create Goal, Experiment, and Measurement columns on one sheet. Write a heading for each column rather than relying on colour alone.
- Table for comparing experiment priorities
Quantity: 1 per proposed experiment
Format: A4 copy paper
Divide the work surface into 3 columns: Expected impact, Effort required, and Confidence in the result. Write a heading for each column rather than relying on colour alone.
- Measurement sheet for baseline, collection method, purpose, storage, and deletion
Quantity: 1 per proposed experiment
Format: A4 copy paper
Create Baseline, Collection method, Purpose of use, Storage, and Deletion fields on one sheet. Write a heading for each field rather than relying on colour alone.
- Learning sheet for stop conditions, responsible person, and short-cycle update date
Quantity: 1 per proposed experiment
Format: A4 copy paper
Create Stop conditions, Responsible person, and Short-cycle update date fields on one sheet. Write a heading for each field rather than relying on colour alone.
Information to gather before the session
- Information sheet for checking participation and handling of records
Quantity: 1 copy per affected person
Format: A4 copy paper or digital viewing data with the same content
Use language a first-time reader can understand to explain What participation involves, Consent is voluntary, How to withdraw consent, and Whether existing records will be retained or deleted after withdrawal. Add the creation date, the person who checked it, and a contact for questions. If distributing it, also prepare a large-print version or viewing file with the same content.
Materials chosen for the session conditions
- Opaque envelope for separating identifying information
Quantity: 1 envelope per section
Format: An existing opaque envelope, used only when sensitive information needs to be separated.
Use only to separate sensitive information. Write the type of contents and the role allowed to open it; do not put personal names on the outside.
Setup for each method
What worked well / less well
- Provide seats where others cannot see the writing surface and a three-field collection area. Display the purpose, assigned readers and disposal date.
Rose Thorn Bud
- One three-column board or wall area at least 150 cm wide, where everyone can post sticky notes at once
Goal Experiment Measure Loop
- Set goals as desired states participants can influence and display that numerical achievement will not be used for penalties, guarantees, or personnel evaluation
- Before each experiment, identify affected perspectives, an implementation lead, specialists to consult, stopping conditions, and how to reverse it
- As a rule, collect no personal data for measurement. Use existing values or non-identifying aggregates and set purpose, collector, storage period, deletion date, and update date
- Explain the experiment and measurement plainly to affected people and first show consent, how to withdraw, and choices after withdrawal to delete, anonymise, or stop use of existing records
When to switch or stop
Fallbacks
- Fewer than 5 minutes remain before the end time.
Each person submits only one item anonymously.
Method guide: What worked well / less well
Stop conditions
- Individuals’ grades, abilities or instructor evaluations are shared.
- Remove personal information and return to improving materials, facilitation and the environment.
- People begin guessing or identifying anonymous respondents.
- Stop discussion and address only results aggregated by theme.
Sources, rights and limits
This site has composed this programme’s purpose, method sequence, delivery instructions, roles, outputs and switching conditions. See each individual method page for that method’s sources and licences.
Original source records and their required notices are retained below. Their presence does not mean a new legal or cultural-safety clearance. Original citation titles are kept in their source language.
Sources and required notices for the 3 methods used
What worked well / less well
- Seeds for Change Facilitation Tools: What worked well / less well — anti-copyright adaptation; changes made
- anti-copyrightの適用条件 — anti-copyright
- Source: Seeds for Change Facilitation Tools: What worked well / less well | https://www.seedsforchange.org.uk/tools | anti-copyright adaptation; changes made
- Source: Conditions applying to anti-copyright | https://www.seedsforchange.org.uk/resources | anti-copyright
- Attribution: Taiwa no Fumen Editorial Team | This site’s text and illustrations
- Cultural caution: This manifest contains no structured cultural-safety assessment. Human checks are required for context, opting out of participation and power differences.
- Limits of this record: Only the notices displayed in the public YAML were transcribed. This does not assert that no individual rights exist.
Rose Thorn Bud
- Jerry Becker: Rose Thorn Bud — CC BY 4.0 adaptation; changes made
- CC BY 4.0
- Source: Jerry Becker: Rose Thorn Bud | https://openpracticelibrary.com/practice/rose-thorn-bud/ | CC BY 4.0 adaptation; changes made
- Source: CC BY 4.0 | https://creativecommons.org/licenses/by/4.0/
- Attribution: Jerry Becker | Authors and contributors credited in the source material
- Attribution: Taiwa no Fumen Editorial Team | Japanese adaptation and this site’s original illustrations
- Changes and adaptation: Adapted with changes as Japanese facilitation scores
- Cultural caution: open-method screening complete: Closed, ritual or sacred cultural practices are not used as sources; opting out, sensitive information and power differences are addressed in each method’s limits and branches.
- Limits of this record: Individual contributors are credited. Text covered by CC BY 4.0 was adapted with changes into Japanese facilitation scores. Exception notices, the site logo and third-party embedded material were excluded.
Goal Experiment Measure Loop
- Open Practice Library: How to do GEMs — Adaptation under CC-BY-4.0; changes made
- CC-BY-4.0の適用条件 — CC-BY-4.0
- Source: Open Practice Library: How to do GEMs | https://openpracticelibrary.com/practice/gems/ | Adaptation under CC-BY-4.0; changes made
- Source: CC-BY-4.0 terms | https://creativecommons.org/licenses/by/4.0/ | CC-BY-4.0
- Attribution: Taiwa no Fumen Editorial Team | This site’s text and illustrations
- Cultural caution: This manifest contains no structured cultural-safety assessment. Human checks are required for context, opting out of participation and power differences.
- Limits of this record: Only the notices displayed in the public YAML were transcribed. This does not assert that no individual rights exist.
Japanese resources and historical source records
Original Japanese plan and its print view · Japanese operation pack or starter materials
An English print edition is not provided here. The linked plans, print views and operation materials are Japanese resources.
Historical recorded publication holds
The following original hold statements are retained verbatim with their fixed source versions. They are not a statement of current acceptance, nor does this historical label resolve a source-specific restriction.
- English translation and rendered-page independent acceptance pending
- Method dependency source/text SHA binding and current source-specific rights verification pending
- Publication not cleared
Historical fixed-source and English-draft provenance
Japanese program SHA-256: 400f30400288eb88d1d8d039dec1aee35b45bb5e05bd900df75e61f7241d3713
Fixed source context SHA-256: 2c95f87c9595c1e83b058642c6e9fcd3b3e3927d811d94b9826814e05e716515
English draft SHA-256: 469560536e16a9a964ad138cd459d82a0994121ba749bdfefc9b24ec8ce5bc32
- opl-goal-experiment-measure-loop: source
fe257cfadd32f02277e486ba8acff192334e4e3309764403eb8c35b14bbda9d3; English draft423f81ccb6fff2f9a3bffc17785a681e8e7d5f75f4c1d15e29cb9524e254b7ca - opl-rose-thorn-bud: source
5eb07dde136c27be63d7de9d64bca148aa9431910f1202c15874eb05627d7b3b; English draft5d4de1c7703da53930a1b196214cc09abe8566e2cea0853ce93665fe4d0d3425 - seeds-session-feedback-columns: source
9cfb1a9c4dab174719f291edce194642f20243b159666a4309ac511ef520c819; English draftf738a822ff8d6bb3213cd051456a760cf546e4a6e6dea8ac532f930456e3ad15
These hashes identify the checked inputs; they do not grant independent acceptance or publication clearance.